A SchoolPoint & SchoolBridge add-on

The hall is booked. Everyone can see it.

Resource booking that speaks your school's language — Period 3, Day 6, Week 4 of Term 3 — not generic calendar slots. Staff book rooms, halls, theatres, vans and gear in a few clicks, and nobody double books the gym again.

Book a demo See how it works

Call Inbox Design: 07 281 1600  ·  support@inboxdesign.co.nz

The problem

Most booking systems were not built for a school day

Schools do not run on nine-to-five hourly slots. They run on periods, on a rotating timetable day, inside terms, around public holidays. A generic room booking tool makes staff translate all of that in their heads — and they get it wrong.

Booked in real periods

Your periods, your names, your times. If Period 3 runs 11:10 to 11:49 on a Day 6, that is exactly what staff book.

Knows your term dates

Repeat a booking weekly and it stops at the end of term, skips the holidays, and never lands on a day the school is closed.

Availability first

Staff see what is free before they fill anything in. No form, no submit, no "sorry, that has gone".

Recurring bookings

"Every Tuesday, Period 3, for the rest of term"

That one sentence is most of the bookings a school makes. It is also where most systems quietly get it wrong — booking through the holidays, or landing on the wrong period because the timetable rotates.

  • Choose same timetable day and every booking lands on the same period of the cycle, even though the calendar date shifts.
  • Term breaks and public holidays are skipped, taken from the school calendar you already maintain.
  • Every date is listed before you commit, and you can untick any you do not want.
  • Clashes are flagged on the spot, so nothing fails silently halfway through the run.
See the full feature list

Repeat preview

Every week · 8 times · skip non-school days

  • Tue 25 AugDay 2 · Week 7
  • Tue 1 SepDay 4 · Week 8
  • Tue 8 SepDay 6 · Week 9
  • Tue 15 SepTaken
  • Tue 22 SepTerm break — skipped
  • Tue 29 SepTerm break — skipped
  • Tue 6 OctDay 1 · Week 1
Built for the whole school

One system, from the laptop trolley to the theatre

Every resource has different rules. Set them once and the booking form adapts itself.

Vans and minibuses

Ask for the destination, the driver's mobile and the department. Limit who may book them at all.

Halls and theatres

Send bookings to an approver, require an agreement, and charge outside groups without charging staff.

Rooms and spaces

Meeting rooms, seminar rooms, the library. Book a single period or a whole day in one go.

Equipment

Laptop trolleys, sports gear, gazebos and marketing stands. Anything you need back on Monday.

Control without the queue at the office door

Approvers get a list they can sort, filter and clear in bulk. Restricted resources stay restricted. Everyone else just books and gets on with the day.

Approvals
Bulk approve or decline, per resource
Restrictions
Only named staff may book the van
Agreements
Terms accepted before a booking is made
Staff Forms integration  SchoolBridge

Book the van as part of the trip approval

A trip or EOTC request already goes through an approval chain in SchoolBridge Staff Forms. The van it needs gets booked separately, by hand, in another screen — and the two drift apart. The trip is declined and the van stays booked. The dates move and nobody moves the booking.

Pick your resources while filling in the trip request, and the booking is created and held straight away — so nobody else takes the van — then follows the form from there.

Tell us how your school runs trips

The booking follows the form

Nobody has to remember to go and tidy it up.

Request submitted Van held. Slot blocked, marked as not yet confirmed.
Approved Becomes a confirmed booking.
Declined Released. The van is free again immediately.
Trip cancelled Released, with the history kept for the record.
Dates changed Bookings move with the trip, and anything that now clashes is flagged before it is saved.

Held, not just pencilled in

A held booking really blocks the slot. Nobody takes the van out from under a trip that is still being approved.

Moves without breaking

Change the trip from the 12th to the 19th and every attached booking moves too — with a clash check, so you find out before it is saved rather than after.

Trips that skip days

A camp running Monday, Wednesday and Friday books those three days, not the whole week.

Staff Forms integration is in development and is not part of the product today. Tell us how your school runs trips and we will build it in.

Simple pricing

$50 a month. That is the whole school.

$50 per month, plus GST

With a one-off $1,000 setup, where we configure it with you.

See what is included Get started
  • Every staff member included
  • Unlimited resources and bookings
  • No per-user licensing
  • Approvals and restrictions
  • Community hire and charging
  • Add-on or stand-alone
Common questions

Questions schools ask us

No. Staff sign in to SchoolBridge as they already do, and resource booking sits alongside everything else. There is nothing new to remember and nothing new to administer.

Yes. Mark a resource public and its availability can be viewed without logging in, so a local club can check the hall before they ring the office. Making the booking still runs through your approval rules.

Yes. Outside groups are kept separately from your staff records, and a booking can be recorded against them for billing. Prices can be set to apply only to external hire, so staff book the hall at no cost while the local dance company is charged. More on community hire.

If your school class times and term dates are already in SchoolBridge, most of the work is done. You add your resources, decide who approves what, and you are booking the same day.
You can use class times, hourly blocks or any time references for different resources, so the library can be booked by the hour while vans are booked by period.

The Resource booking system is an add-on to SchoolSite (our custom websites), SchoolBridge or SchoolPoint - or a stand-alone service.
Pricing is $50.00 / Month with a one-off setup cost of $1,000. Give us a call on 07 281 1600 and we will see how this will improve and benefit your schools facility booking process. Full pricing detail. Pricing excludes GST.

No - You can use Resource booking system without a subscription to SchoolSite (our custom websites), SchoolBridge or SchoolPoint.
Give us a call on 07 281 1600 and we will talk you through the set up process, what it costs for your school.

That is in development. The plan is that resources chosen on a trip or EOTC request in SchoolBridge Staff Forms are held straight away, become confirmed when the request is approved, and released if it is declined or cancelled. If the trip dates change the bookings move with them, with a clash check first. It is not part of the product today — tell us how your school runs trips and we will build it in.

See it with your own timetable

We will walk you through it using your time setup, resource collections, agreements for hire, options and your terms and your resources, so you can see exactly how it would work at your school.

Contact Inbox Design
07 281 1600
support@inboxdesign.co.nz